virtual assistant

Marion Counseling Services, PLLC is seeking a proactive, detail-oriented Virtual Assistant to support our counseling and consulting operations. This fully remote role focuses on scheduling, client coordination, and day-to-day administrative support to ensure a seamless experience for clients and team members. The ideal candidate excels at organization, communication, and multitasking, and is comfortable using modern software tools in a fast-paced, mission-driven environment.

• Manage calendars and coordinate appointments for clinicians and consultants
• Confirm, reschedule, and follow up on client appointments with professionalism and care
• Provide day-to-day administrative support, including email and phone correspondence
• Maintain accurate records and documentation in relevant systems or platforms
• Assist with project coordination and task tracking using digital tools
• Facilitate communication between clients and team members to ensure timely responses
• Prepare and update simple reports, forms, and schedules as needed
• Support onboarding and information sharing with clients as directed
• Identify process improvements and proactively resolve scheduling or administrative conflicts
• Uphold confidentiality and a positive, supportive work culture in all interactions

• Proven experience as a Virtual Assistant or administrative support professional
• Excellent organizational skills with the ability to multitask and prioritize in a fast-paced environment
• Strong verbal and written communication skills and a client-first mindset
• Comfort with technology, including calendar tools, email, and basic project management or collaboration software
• High attention to detail, reliability, and follow-through on tasks and deadlines
• Proactive problem-solving approach and ability to work independently with minimal supervision
• Professionalism and discretion in handling sensitive client information
• Ability to work remotely with a stable internet connection and maintain availability during agreed hours

Marion Counseling Services, PLLC is looking for a dedicated and detail-oriented Virtual Assistant to join our team in the management consulting industry. As a Virtual Assistant, you will play a crucial role in supporting our counseling and consulting operations, ensuring that our clients receive the highest level of service. This position offers the opportunity to work flexibly from home while contributing to a positive and supportive work culture. The ideal candidate will possess excellent organizational skills, a proactive approach to problem-solving, and the ability to multitask effectively in a fast-paced environment. You will be responsible for managing schedules, coordinating appointments, and assisting with day-to-day administrative tasks that are vital to our operations. Strong communication skills and a commitment to high-quality work are essential in this role as you will interact with clients and team members regularly. Additionally, familiarity with various technological tools and platforms will be beneficial, as you will be using software to facilitate communication and project management. If you are looking for a rewarding opportunity to make a difference in people’s lives through your organizational skills and administrative support, we encourage you to apply and become a key part of our mission at Marion Counseling Services.