Remote Executive Assistant

OutTaskers is hiring a Remote Executive Assistant to support the CEO in overseeing two landfill gas plant construction and renovation projects. This role is designed to reduce the CEO’s operational burden by managing executive reporting, scheduling, communications, documentation, and coordination with vendors and financial institutions. By streamlining these functions, the Executive Assistant enables the CEO to concentrate on strategic direction and technical oversight.

• Prepare executive reports, meeting notes, and follow-up documentation
• Proactively manage the CEO’s calendar, calls, and meeting coordination
• Administer the CEO’s email inbox; draft and respond to emails as appropriate
• Assist in creating institutional and project presentations
• Support relationship management with construction vendors and financial institutions
• Organize and maintain technical and contractual documentation (e.g., Notice to Proceed, RFI, Cost to Complete)
• Track action items, deadlines, and deliverables across projects
• Coordinate Zoom and in-person meetings, prepare agendas, and circulate materials

• Minimum 2 years of experience in executive assistance or operational coordination
• Fluency in English and Spanish
• Proficiency with Microsoft Office Suite, Google Workspace, Zoom, and task management platforms
• Basic understanding of construction-related terms and project documentation
• Exceptional discretion, proactivity, and executive judgment
• Excellent written communication and presentation skills
• Strong organizational skills with the ability to learn quickly and prioritize
• Background in administration, engineering, architecture, or related fields is a plus (not mandatory)

OutTaskers is a service platform that connects individuals and businesses with vetted professionals to handle tasks, projects, and on-demand work, streamlining outsourcing for efficiency and reliability. To make outsourcing simple, transparent, and dependable by matching customers with trusted task experts and delivering quality outcomes at speed.