Payroll Manager - Pittsburgh, Pennsylvania

MissionHires is hiring a fully remote Payroll Manager on behalf of a rapidly scaling, consumer-driven brand that’s bringing payroll in-house for the first time. You’ll own and elevate end-to-end payroll operations for 2,000+ multi-state employees, build scalable processes and controls, ensure airtight compliance, and partner closely with HR, Finance, and Operations to deliver timely, accurate payroll in a high-growth, high-volume environment.

• Lead and execute the full biweekly payroll cycle across multiple entities and states for 2,000+ employees
• Process, validate, and reconcile payroll data including earnings, deductions, benefits, and tax treatments
• Ensure accurate integration of timekeeping data and variable compensation (tips, incentives, bonuses)
• Deliver on-time, accurate payroll with strong quality checks and zero surprises
• Manage high-volume payroll across hourly and salaried workforces in a multi-location environment
• Oversee multi-state payroll tax filings, payments, and issue resolution
• Maintain compliance with federal, state, and local wage and hour laws, including minimum wage and tip regulations
• Perform detailed audits and reconciliations (gross-to-net, benefits, GL tie-outs)
• Partner with Accounting on month-end close, payroll accruals, and reporting
• Investigate and resolve payroll discrepancies proactively
• Serve as internal expert on payroll and timekeeping platforms; drive automation and process improvements
• Design scalable workflows, internal controls, and documentation as the company grows
• Partner with HR on employee lifecycle events and compensation changes
• Provide leadership and operations teams with insights and reporting on labor costs and payroll trends
• Support the seamless transition from an outsourced payroll model to in-house ownership

• Bachelor’s degree in Accounting, Finance, HR, or related field
• 5+ years of payroll experience in high-volume, multi-state environments
• Hands-on experience supporting 1,000+ employees across multiple states
• Strong knowledge of payroll tax compliance and wage and hour regulations
• Proficiency with modern payroll and timekeeping systems and integrations
• Proven ability to perform payroll audits, reconciliations, and GL tie-outs
• Experience partnering cross-functionally with HR, Finance/Accounting, and Operations
• Demonstrated track record improving processes, automation, and internal controls
• Excellent attention to detail, confidentiality, and problem-solving skills
• Ability to work fully remotely with reliable high-speed internet and personal laptop

MissionHires is the AI hiring partner of top talent teams. Our platform helps recruiters, agencies, and top companies source, engage with, and evaluate top talent 10 times faster than job boards.

To bridge the gap between companies and passionate talent.